Privacy statement

The confidentiality of your data is very important to us. This Data Privacy Declaration is intended to inform you what personal information we collect when you visit our website and internet presence, and the purposes for which we process this data. Please note that some of the services listed may not yet exist. The text always describes the process we will follow after implementation.
This text was prepared based on the Data Privacy Declaration of BG-Etem and adapted to meet our needs.

1. Name and contact information of the data controller and Data Protection Officer

This data privacy information applies to data processing by:

profluid GmbH, Daimlerstraße 18, D-89079 Ulm, Germany

Further information is available in our Legal Notce.

E-Mail: office@profluid.de
Phone: +49 (0)7 31 – 88 03 66 – 10
Fax: +49 (0)7 31 – 8803 66 – 66

As a small business, profluid GmbH is freed from the obligation to appoint a Data Protection Officer.

2. Collecting and saving of personal data, and the type and purpose of data processing

a)  When you visit our website

When you access our websites (www.profluid.de, www.profluid.com) information is sent automatically by the browser used on your device to our website server. This information is temporarily saved in a log file. The following information is recorded without any action on your part, and is saved until it is automatically deleted:

  • IP address of the requesting computer,

  • Date and time of access,

  • Name and URL of the file accessed,

  • Website from which access occurred (referrer URL),

  • Quantity of data transmitted,

  • Notification of whether access was successful,

  • Browser used and operating system on your computer if applicable, as well as the name of your access provider.

We process this data for the following purposes:

  • To ensure a smooth connection to our website,

  • To ensure the comfortable use of our website,

  • To evaluate system security and stability and

  • For other administrative purposes.

The legal basis for data processing is Art. 6 para. 1 clause 1 lit. f GDPR. Our legitimate interest is derived from the purposes of data collection indicated above. We will never use collected data to draw conclusions about you personally. In addition, we use cookies and an analytic service when you visit our website. Further information on these features is available in clauses 4 and 5 of this Data Privacy Declaration.

b) When using our contact forms

If you have questions of any kind, you may contact us using the contact form provided on our website. You must provide your name and a valid e-mail address so we know who sent in the inquiry and so we can answer it. You may provide further information voluntarily. Data processing for the purpose of contact with us is completed according to Art. 6 para. 1 clause 1 lit. a GDPR based on your freely granted consent.

Personal data collected by us to use the contact form is automatically deleted after we have finished answering your inquiry.

c) Use of Google reCAPTCHA

In order to protect against data misuse and spam, we use the service Google reCAPTCHA for some of our online forms based on Art. 6 para. 1 clause 1 lit. f GDPR. Your IP address, and potentially other data required for the service, are transferred to Google.
The Google Data Privacy Provisions apply: 

The Google Data Privacy Provisions apply: https://policies.google.com/privacy?hl=en

3. Transmission of data

Your personal data is never transmitted to third parties for reasons other than the following.

We only transmit your personal data to third parties if:

  • You have granted your express consent for us to do so in accordance with Art. 6 para. 1 clause 1 lit. a GDPR (example: During an e-mail or telephone consultation, we provide your data to a company that can help you further.),

  • Transmission in accordance with Art. 6 para. 1 clause 1 lif. F GDPR is necessary to assert, exercise, or defend against legal claims, and there is no reason to assume that you would have an outweighing protected interest in not transmitting your data.Ihrer Daten haben,

  • If we have a legal obligation to do so in accordance with Art. 6 para. 1 clause 1 lit. c GDPR, and

  • If legally permissible and necessary in accordance with Art. 6 para. 1 clause 1 lit. b GDPR to carry out a contractual relationship with you.

4. Cookies

We use cookies on our website. These are small files automatically set by your browser and saved on your device (laptop, tablet, smartphone, etc.) when you visit our website. Cookies do not harm your device, and do not contain viruses, Trojan horses, or other malware. Cookies are used to save information associated with the specific device used. However, this does not mean we obtain any direct knowledge of your identity from them.

We use cookies firstly to make it more convenient for you to use our services: We use session cookies to detect if you have already visited pages of our website in the past. These are automatically deleted after you leave our website.

We also use or plan to use cookies to statistically evaluate the use of our website, and for the purpose of optimizing our services for you (see clause 5). These cookies allow us to automatically detect you have visited our website in the past when you visit. These cookies are automatically deleted after a defined time period. Data processed using the cookies are required in order to safeguard our legitimate interests and those of third parties according to Art. 6 para. 1 clause 1 lit. f GDPR. Most browsers accept cookies automatically. However, you can configure your browser so that no cookies are saved on your computer, or so that a notification appears each time a new cookie is created. Entirely deactivating cookies, however, may make it impossible for you to use all of the functions of our website.

5. Analytic tool

The analytic tool described in the following and used by us is used in accordance with Art. 6 para. 1 clause 1 lit. f GDPR.

In the future, we will !! Use open-source software Matomo to analyze and statistically evaluate the use of our website, in order to ensure it is designed in a way that meets users’ needs and to ensure we can optimize the site on an ongoing basis. This data minimizing web analytics service helps us record statistical data on the use of our website and evaluate it for optimization purposes.

These interests are justified in the sense of the above regulations. Cookies are used to implement this service (see clause 4), and information on website use is transmitted to our server in Germany and summarized into pseudonymized usage profiles. We do not transmit your information to any third parties.

The user’s IP address is expressly not combined with other information on the user. IP addressed are anonymized so that it is impossible to associate them with any individual (IP masking).

You can reject data collection and saving at any time, with future effect:
Further information on Matomo software privacy settings is available at the following link: https://matomo.org/docs/privacy/.

7. Rights of data subjects

You have the right:

  • in accordance with Art. 15 GDPR to request information on your personal data processed by us. In particular, you can request information on the purpose of processing, categories of personal information, categories of recipients to whom your data was or will be disclosed, planned storage terms, the existence of a right to correct, delete, restrict processing, or object to use of your data, the existence of a right to submit complaints, the origin of your data if we did not collect it, as well as regarding the use of automated decision-making processes and profiling and any specific details of said information;

  • in accordance with Art. 16 GDPR to request the prompt rectification of incorrect data or the completion of your personal data saved by us;

  • in accordance with Art. 17 GDPR to request deletion of your personal data saved by us, insofar as processing is not necessary to exercise the right to free expression of opinion and information, to fulfill a legal obligation, based on the public interest, or to assert, exercise, or defend against legal claims;

  • in accordance with Art. 18 GDPR to request the restriction of processing of your personal data if you dispute the correctness of the data, if processing is illegal, if you reject deletion of the data and if we no longer need the data, although you need the data to assert, exercise, or defend against legal claims or if you have submitted an objection to the processing in accordance with Art. 21 GDPR;

  • in accordance with Art. 20 GDPR to receive your personal information in a structured, accessible, and machine-readable format or to request it be transmitted to another data controller;

  •  in accordance with Art. 7 para. 3 GDPR to revoke any consent you have granted to us at any time. If you do so, we will no longer be able to carry out data processing based on this consent in the future and

  • in accordance with Art. 77 GDPR to submit a complaint to the Federal Commissioner for Data Protection and Freedom of Information (BfDI).

Address:

Die Bundesbeauftragte für den Datenschutz und die Informationsfreiheit
(The Federal Commissioner for Data Protection and Freedom of Information)
Husarenstr. 30
53117 Bonn
Phone:    +49 (0)228-997799-0
Fax:    +49 (0)228-997799-5550
E-Mail:    poststelle@bfdi.bund.de

8. Right to object

If your personal data is processed based on a legitimate interest in accordance with Art. 6 para. 1 clause 1 lit. f GDPR, you have the right in accordance with Art. 21 GDPR to submit a complaint against processing of your personal data if there are reasons to do so because of your specific situation or if your objection is against direct advertisement. In the latter case, you have a general right to object which we will respect without any specific situation being necessary. If you would like to assert your right to object or right to submit complaints, please send an e-mail (for contact information see clause 1).

9. Deletion of your personal data

Data are saved as long as necessary for the purposes indicated and to fulfill our obligations, including legal or contractual retention periods.

10. Data Security

We use the popular SSL process (secure socket layer) in conjunction with the highest encryption level supported by your browser when you visit our website. Typically, this is 256 bit encryption. If your browser does not support 256 bit encryption, we instead use 128 bit v3 technology. However, please note that this is not ensured on all pages. You can tell whether an individual page on our website is transmitted encrypted because either a key or lock symbol will be displayed on the bottom status bar of your browser.

We also use suitable technical and organizational security measures to protect your data against accidental or intentional manipulation, partial or complete loss, destruction, or unauthorized access by third parties. Our security measures are continuously revised in response to technological development. We save your information on protected servers in Germany.

11.  Updates and changes to this Data Privacy Declaration

This Data Privacy Declaration is currently valid and was last updated in May of 2018.

 We may need to amend this Data Privacy Declaration due to further developments of our website and services, or due to changed legal or official regulations. The most current version is available at: www.profluid.de/datenschutzerklaerung.

Questions?

If you have further questions (Freedom of Information Act) regarding the processing of your personal data that are not subject to data privacy, please contact us via e-mail to office@profluid.de,  which will receive your requests for information, inquiries, or complaints (see clause 1).